Privacy Policy

Last Updated: May 4, 2026

This Privacy Policy describes how Tech X Summit ("The Organizer," "we," "us," or "our") collects, uses, protects, and discloses your Personal Information when you visit our website, register for the Summit, or apply as a speaker, exhibitor, or sponsor (the "Service").

This Website is managed by Tech X Summit Global. By using our Service, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

We collect information necessary for event registration, communication, speaker/exhibitor onboarding, and networking.

A. Personal Information You Provide Voluntarily

We collect the following when you register, apply as a speaker/exhibitor, or purchase tickets:

  • Identity & Contact: Full name, job title, company/organization, professional email, phone number
  • Professional Profile: LinkedIn/Twitter handles, bio, headshot, presentation abstracts (for speakers/exhibitors)
  • Payment Data: Transaction details for ticket/sponsorship fees. Note: Sensitive financial data is processed securely by third-party gateways and never stored on our servers
  • Preferences: Session interests, dietary/accessibility needs, networking preferences

B. Usage Data & Tracking

When you access the Service, we automatically collect:

  • Log Data: IP address, device type, browser, pages viewed, referral source
  • Cookies: Used to maintain sessions (e.g., during registration), analyze traffic, and measure marketing effectiveness. You can manage cookie preferences via your browser

2. How We Use Your Information

  • Event Access: Confirm registration, issue digital tickets/badges, facilitate entry (physical/virtual)
  • Communication: Send critical updates, agenda changes, logistics, and invoicing
  • Networking: Your name, company, and title may appear in official attendee lists or networking apps (you may opt-out during registration)
  • Promotion: Speaker bios, headshots, and exhibitor logos are used for public promotion (website, program guide, social media)
  • Analytics: Analyze attendance trends and improve future Summit formats
  • Legal & Financial: Process payments/refunds, maintain records, comply with tax/regulatory requirements

3. Sharing & Disclosure

  • Sponsors & Partners: Basic contact info (name, company, title) may be shared with official partners for relevant networking
  • Service Providers: Trusted third parties performing essential functions (registration platform, payment gateways, venue security) under strict confidentiality agreements
  • Public Display: Speaker/exhibitor promotional content is displayed publicly by nature of the event
  • Legal Compliance: Disclosure if required by law, court order, or governmental authority

4. Data Security & Retention

Security: We implement commercially reasonable administrative, technical, and physical safeguards to protect your Personal Information.

Retention: Registration and financial data is retained only as long as necessary to fulfill event operations, post-event communications, and legal/audit requirements (typically 2–3 years).

5. Media & Likeness

By registering, you acknowledge that Tech X Summit is a public event. You consent to the use of your image, voice, or likeness in photographs, videos, or recordings captured during the event for future promotional and archival purposes.

6. Your Rights & Contact

You may request access, correction, or deletion of your Personal Information by contacting:

Email: privacy@techxsummitglobal.com
Response Time: We will respond within 14 business days.